Amazon Vendor Returns: Streamlining Your Returns Process

Managing returns is a crucial part of e-commerce, especially for a giant like Amazon. Vendor returns are an essential aspect of this process where Amazon returns unsold or defective inventory back to the vendor.  Understanding how vendor returns work can help suppliers streamline their operations and reduce costs.

What Is Vendor Returns At Amazon

Amazon Vendor Returns refer to products that Amazon sends back to vendors for a variety of reasons, such as defects, overstock, or damage. This typically occurs under the terms of the vendor agreement, which outlines the conditions and procedures for returns. This process consists of several steps:

1. Identification: Amazon identifies a product that needs to be returned.
   
2. Notification: Amazon notifies the vendor about the return.
   
3. Supply Chain Handling: The item is either shipped back to the vendor by Amazon or the vendor is requested to handle the return.

The complete process is discussed further in the article.

Difference Between Vendor Returns Vs Customer Returns

Vendor Returns: This involves sending unsold, damaged, or unwanted goods back to the vendor or supplier from whom the retailer had purchased the goods.

Customer Returns: This involves customers returning products that they bought from the retailer for various reasons, such as dissatisfaction, incorrect size or color, defects, or simply changing their minds. Retailers accept these returns to stay competitive and improve customer service.

Difference Between Vendor Returns vs. Seller Returns on Amazon

Even though both vendors and sellers manage return shipping on Amazon, their processes are quite different.

Vendors: Usually manufacturers or distributors, supply products directly to Amazon, which then sells them to consumers. Vendor returns are more complex due to larger operations and different contractual agreements with Amazon.

Sellers: These are third-party sellers who list their products on Amazon. They handle returns according to Amazon's guidelines.

Reasons Behind Amazon Vendor Returns

Overview Types of Vendor Returns 

Fewer Sales: Products are returned due to poor sales performance or because they are outdated.

Expired Items: Products that have passed their expiration date while stored in Amazon's warehouse. These items cannot be sold and are returned to the vendor for proper disposal or other actions.

Damaged Products: Items damaged at any stage, be it warehouse or be it during transit, are returned to maintain retailer standards.

Canceled Orders: Whenever there is a change in demand for the product it is possible for the retailer to cancel the order. This would result in a return if it was already dispatched.

Regulatory Compliance: Retailers have regulatory compliance and when vendors fail to meet them, there is a possibility that the retailer might return the goods of that vendor.

Overstock: Products that are in excess at Amazon’s warehouse and do not have a great demand. Such items are returned to the vendor to free up space and reduce storage costs.

Defective: Products that have functional issues or defects that make them unusable or unsellable. These items are typically returned by customers due to quality issues or failures.

The Return To Vendor Process

The Return To Vendor (RTV) process refers to the procedure of returning products, materials, or merchandise to the original supplier or vendor from whom they were purchased. Amazon return processing includes the steps below:

1. Identification of Returns: The Amazon return processing starts with Amazon identifying products that need to be returned to the vendor. This could be due to various reasons such as explained above.
   
   
2. Notification to Vendor: Once a return is identified, Amazon notifies the vendor about the return request. This notification includes details about the product, the reason for return, additional information, and any relevant documentation.
   
   
3. Vendor Review: Once the notification is received, the vendor reviews the details of the return request. They assess the reason for the return and determine whether to accept or reject the return. 
   
   
4. Response: The response is based on the vendor's policies, contractual agreements with Amazon, and the condition of the returned item. Depending on the assessment, the vendor either accepts returned merchandise or disputes the return.
   
   
5. Dispute Resolution: If the vendor disputes the return, Amazon reviews the dispute and works towards resolving the issue. This could involve further investigation, communication between the parties involved, and reaching a resolution.

For more info check out our webinar on Vendor Returns Processing.

Why Amazon Returns Are Painful

Challenges In Returns Management For A Large Distributor 

• Lengthy Return Process: Returns take a long time to process, tying up resources.
  
  
• Technological Disadvantages: Retailers such as Amazon have advanced technology for managing returns, placing suppliers at a disadvantage.
  
  
• Soaring Return Rates: Increasing return rates add to the complexity and cost of return management.
  
  
• Limited Progress: No significant results in progress are achieved even after putting in continuous efforts.
  
  
• Communication Overload: Managing returns involves a high volume of communication between various parties, leading to potential errors and inefficiencies.
  
  

iNymbus for Amazon Returns Processing

With the help of Robotic Process Automation (RPA), iNymbus improves the efficiency and reliability of returns management for distributors. iNymbus can automate data entry, handle reconciliations, and upload disputes to Amazon’s portal line-by-line. This automation significantly reduces human errors, increases processing speed, and improves overall efficiency.

Benefits of iNymbus

• Reduced Labor Costs: Businesses can significantly reduce the cost by automating labor-intensive tasks associated with returns management.
  
  
• Automated System: Our system reduces errors and saves time spent on corrections.
  
  
• Adaptable to Volume: Easily scale operations up or down based on return volumes, especially during peak seasons.
  
  
• Data Integration: Our system integrates data from ERP systems, checks its accuracy, and reconciles information from web portals for reliable returns processing.
  
  
• Focus on Strategic Tasks: Employees can focus on higher-value tasks such as analyzing return patterns and identifying root causes.
  

For more information on Amazon Chargebacks, do check our whitepapers on Amazon Vendor Returns and Recovery Percentages.